What Comes With an All-Inclusive Wedding Package in Walnut Creek

The first question couples ask when they email us is almost always the same: what does all-inclusive actually include?

It is a fair question, because the term gets used loosely. Some venues call a package all-inclusive when it covers tables and chairs. Others mean catering and bar, but not florals. A few use it to mean the venue handles everything down to the officiant, the rings, and the breakfast you eat the next morning.

Here is how we define it at Gather, and what shows up in each of our three packages.

Our wedding packages are priced for up to 40 guests, with per-guest rates above that up to our cap of 50. There are three tiers.

Essential, at $3,200. This is the foundation. You get the full venue for your ceremony and reception, our team for setup and breakdown, tables and chairs, basic linens, and a planning call to lock in your timeline. Couples who use this tier usually bring their own caterer, florist, and photographer, and they want a room that gets out of the way.

Elevated, at $6,500. The middle tier adds three things that most couples otherwise pay separately for. A floral package with ceremony arrangements and centerpieces. A bar service setup with beer, wine, and one signature cocktail. And a day-of coordinator from our network who handles vendor arrivals, the ceremony cue, and the breakdown sequence. You still bring your photographer and your caterer, but the room comes together without you having to manage three separate contracts.

Signature, at $8,950. The full package. Everything in Elevated, plus a photographer for six hours, an expanded floral budget that covers the ceremony, reception, and a personal flower piece for the couple, full planning support from booking through the wedding day, and an upgraded bar with a full cocktail menu. This is the tier most couples pick when they want to make six or seven decisions instead of forty.

What does all-inclusive not cover at any tier? A few specific things.

Catering is not bundled. We are open vendor, which means you pick the caterer and pay them directly. We can recommend three or four we have worked with often, but we do not mark up food, and you keep the relationship with whoever you choose. Most couples spend between $80 and $150 per person on food, depending on style.

Officiants are not bundled. We do not bring one in, but our planning team has a short list of officiants who work the East Bay regularly and we are happy to make an introduction.

Hair and makeup, attire, the rings, the rehearsal dinner, and the honeymoon are all on you. Some all-inclusive venues bundle hair and makeup. We do not, because we think the relationship with your stylist is too personal to outsource to whoever the venue has under contract.

Add-ons that are not in any package but can be added a la carte: extra ceremony hours, a rehearsal hour the day before, additional florals beyond the package, an upgraded photo or video package, late-night snacks, and live music. We quote these in writing before you book so there are no surprises.

A note on guest count. The 40-guest baseline matters. If your guest list is 35 people, you are getting more room and more attention per guest than at a 200-person venue. If your list is 48, our team plans for that and the seating chart still fits one conversation. Above 50 is not possible in our space, which is a hard limit we hold so the experience does not degrade.

On dates: Saturdays in May, June, September, and October book first, usually six to twelve months out. Friday evenings book about three months out. Sundays and weeknights have more flexibility, and we run a small discount on Sunday weddings most months of the year.

On payment: half down to hold the date, half due 60 days before the wedding. No hidden service fees on top of the package price. Tax is separate and itemized.

On the actual day: our team arrives two hours before your guests and stays through breakdown. You will not see us moving around the room during the ceremony or the reception. The point of an all-inclusive package is that the room takes care of itself once the doors open.

One more thing worth saying out loud. The word all-inclusive sometimes implies that you are giving up control, and that the venue is making decisions for you. That is not how we run our packages. The Elevated and Signature tiers come with a curated set of vendors we work with often, but every couple can swap any element for their own choice. If you have a florist you love, we credit the floral line and you bring yours. If you want a different photographer, same thing. The packages are a starting point, not a constraint.

On vendor coordination specifically. The reason all-inclusive saves time is not because we hide the vendors from you. It is because we have done enough weddings with the same set of vendors that the day runs on muscle memory. The florist knows where to set up. The bar arrives at the right hour. The day-of coordinator does not need a briefing. That coordination is what you are buying with the higher tiers, and it is what most couples actually want when they start their search.

If you want to talk through which tier fits your guest count and your priorities, the inquiry form at clients.gatherwc.com is the fastest way. We reply same day with a held date and a quote that matches the package you want.